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You are here: Home / I am a Reluctant Landlord / Why You Should Screen Your Tenants and How You Should do it

Why You Should Screen Your Tenants and How You Should do it

July 22, 2014 by Elizabeth Bennett Colegrove 9 Comments

This post may contain affiliate links.

Evictions are very expensive and costly in both time and money. That’s why screening a tenant is one of the most important things you can do. Tenant-friendly states drastically increase the importance of screening a tenant so make sure you have a plan to take care of this!

Screen Your Tenants

The steps that I take to screen a tenant are very important to my process. I require that a background and credit check be run by myself instead of the tenant providing it. This allows me to be certain that the report is valid. Since I don’t charge an application fee, I require these fees to be paid by the tenant.

I HIGHLY recommend that you require the applicant to cover all costs to run any checks. I have had quite a few potential tenants get all the way through the process and then decide to not continue for personal reasons. As a landlord, this is a big frustration because there is a lot of time involved in screening a tenant. I am currently working on a new procedure to reduce this occurrence.

My Requirements for a Potential Tenant:

1. Their gross income must be at least three times the rent.
You want your tenant to make at least three times the amount of the rent to reduce the risk of emergencies which  may cause them to be late on their payments or not pay at all.

2. They must clear a Background check.
Personally  this is a very important one for me. I only rent to people with a clear background for liability reasons.

** While there are many programs out there. I personally LOVE cozy for background and credit checks. That is who I use. they let you set up the system so the tenant pay and I order a complete background and credit check***

3. They must clear a credit check.
I use my discretion within the rules of Fair Housing.  I allow Short Sales, Foreclosures and Bankruptcies as long as the issue isn’t on-going.

The key thing to keep in mind is you MUST read the background and credit check. It is not enough to simply look at the score. Here is what too look for when reading a background and credit check.

I Also Require the Following Documents:

  • Pay stubs, offer letter or tax returns for those who are self-employed.
  • Military Orders (if Applicable).  Remember: The Soldier Sailor Act requires that you allow military members to break their lease with orders. I require orders to prove that they are on orders for at least the length of their lease.

Keep in mind during the screening process that it is very important that you do not discriminate. The best way to avoid this possibility is by having clear cut rules and follow them. This helps take the “heart” out of a business decision and makes it very clear cut.

My husband and I screen everyone over the age of 18. We require all parties to be on the lease and anyone under 18 must be listed as an occupant. This prevents surprises such as unauthorized subleases, extra children (maximum occupancy per room exists in some market), etc. This is especially important because those occupants who are not on a lease are not able to be evicted through a standard eviction proceeding. They become squatters. While you would think that squatters are easier to evict, in many areas they are not.

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Filed Under: I am a Reluctant Landlord, I am a Small Time Landlord, I am an Empire Builder, Self Management Tagged With: tenants

Comments

  1. Ben Biggs says

    November 1, 2014 at 7:10 am

    Thanks for the post,
    One Question,
    What’s an “Offer Letter”?

    Reply
    • escolegrove@hotmail.com says

      November 1, 2014 at 3:05 pm

      An “offer letter” in this context, is the letter sent to a new employee. It states what salary they are going to be paid. I accept this for people who are moving to area for a new job. They usually don’t have pay stubs, so this allows me to qualify them.

      Reply
  2. Shanda says

    November 12, 2014 at 12:13 pm

    Another great post! In the event that “new/extra” tenants arise, do you charge extra rent or how do you deal with that situation? Thanks.

    ~SP

    Reply
    • escolegrove@hotmail.com says

      November 12, 2014 at 8:44 pm

      I have not charged more rent. I do require every occupant to be on the lease.

      Reply
  3. cynthia says

    April 17, 2015 at 1:25 pm

    what do you use for credit check and criminal background check?

    Reply
    • escolegrove@hotmail.com says

      April 25, 2015 at 9:45 pm

      I use buildium for my property management software and it include a credit/background check program. Many people use smart move and love it.

      Reply
  4. Javier says

    September 29, 2015 at 2:41 pm

    I am a first time landlord and having been learning a lot from your site. Thank you! Quick question regarding collecting pay stubs… do you ask for a certain amount of months such as 3 months of paystubs for verifying income? Thanks in advance for your guidance.

    Reply
    • Elizabeth Bennett Colegrove says

      September 29, 2015 at 2:48 pm

      Glad you found it helpful. You know how to make a girls day. In regards to your question, I do two months of pay stubs.

      Reply
      • Javier says

        September 29, 2015 at 6:05 pm

        Thank you for the quick reply! One more question if I may…what rental/lease application do you use? I have found one from legal zoom that I can pay for. Thanks again.

        Reply

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